UniPrint

University Policy Overview

The University has updated procurement policies to include prioritization of both supplier type and payment method.  By policy, University “Internal Suppliers” and interdepartmental transfers are priority options.  UniPrint is an “Internal Supplier” with payment facilitated by “Internal Service Delivery” (ISD) billing journal. 

 

Benefits of UniPrint

  • UniPrint is one-stop for customer needs.  UniPrint has secured multiple “sub-contractors” to assist with peak University periods, as well as provide expertise for wide variety of specialty processes. 
  • UniPrint coordinates with subcontractors on behalf of University customers.  There is not a UniPrint administrative fee added to subcontractor’s costs.    
  • “Internal Supplier” requisitions have expedited workflow and require fewer reviews/approvals.  Payment is seamless and transparent to end-user.    
  • No bid limits apply to UniPrint including when a subcontractor is used. 
  • UniPrint has dedicated CFAES sales representatives and (an average) 24-hour response for quotes. 

 

CFAES UniPrint Contacts

Primary

Secondary

Paul Sutyak

sutyak.1@osu.edu

614-292-3450

Jeff Dible

dible.3@osu.edu

614-292-3450

 

CFAES Guiding Principles 

  • Business Cards & Letterhead:  It is REQUIRED all orders for University business cards, letterhead/envelopes, etc., are ONLY ordered from UniPrint regardless of customer location (Columbus, Wooster or Statewide).
  • Location:  CFAES has varying expectations and requirements based on customer’s location (see below).    

 

Columbus Campus

  1. UniPrint Initial Contact:  Columbus Campus offices should initially contact UniPrint for all print jobs.  Please do not contact an external alternative supplier until consultation with UniPrint has occurred. 
  2. Project Timeline:  Proactively plan to allow sufficient time for consultation with UniPrint, and possibly an alternative external supplier (if applicable).     
  3. Cost Comparisons:  If comparing UniPrint and alternative external supplier quotes it is important the information be comparative (apples-to-apples).  Also, consider in-direct administrative costs (e.g., more workflow approvals, supplier maintenance, PO issuance, AP payment, delivery fees, etc.).
  4. Documentation:  After consultation with UniPrint if determined the best option is use of an alternative external supplier then the requisition should include back-up documentation and narrative Business Purpose for “why” (e.g. attached emails, comparison quotes, explanation of cost-savings, etc.). 

 

Wooster and Statewide Campuses
  1. Small-Dollar Quick Copy:  UniPrint willing to assist Wooster and Statewide campuses.  However, it is acceptable to use local alternative supplier for small dollar “quick copy” jobs. 
  • Small dollar is defined as less than $300.
  • Quick copy is defined as routine or non-complex jobs (e.g., 800 copies of one-page flyer, posters for presentations, etc.)
  1. Large-Dollar or Complex:  UniPrint should be first contact for assistance.  Please do not contact a local external supplier until consultation with UniPrint has occurred.
  2. Project Timeline:  Proactively plan to allow sufficient time for collaboration with UniPrint, and possibly local external supplier (if applicable).     
  1. Cost Comparison:  If comparing UniPrint and local external supplier quotes it is important the information be comparative (apples-to-apples).  Also, consider in-direct administrative costs (e.g., more workflow approvals, supplier maintenance, PO issuance, AP payment, delivery fees, etc.).
  1. Documentation:  After consultation with UniPrint if determined the best option is use of a local external supplier then requisition should include back-up documentation and narrative Business Purpose for “why” (e.g. attached emails, comparison quotes, explanation of cost-savings, etc.).