May 8, 2018
We are pleased to announce we have a new team member joining us! Joe Tobias has accepted the position of BOC Team Lead for main campus in 004 Ag Admin. Some of you may already know Joe by working with him in his current role in the PCard and Travel Office. He supports the entire University fiscal community with frontline customer service, training sessions, communications and assistance with University policies and updates.
May 8, 2018
The CFAES Electronic Financial Transaction Exception Workgroup (Lisa Simpson, Tyler Schechter, Shirley Lin, and Lisa Wilson) has launched a new Electronic (paperless) workflow process to review and approve financial exceptions. The process utilizes DocuSign and does not require additional training.
The Electronic Financial Transaction Exception Request is a 2-step process.
Step 1 "Complete the PowerForm" to establish workflow routing
Step 2 "Complete the Exception Form" for approval and auditing purposes.
Apr 20, 2018
There is a new university-wide contract for local accommodations and meeting space. This contract, 18-HOTEL, was recently awarded to 17 properties by the Strategic Procurement team. The Strategic Procurement team has pre-negotiated terms and rates with local hotels for use by the University as part of a competitive Request for Proposal (RFP). The scope of these contracts include individual and group accommodations, meeting space, AV/TV service, food and beverage services, and additional services for events at each property.
Mar 12, 2018
Please join me in welcoming Jen Bulla as our new Senior Manager of the CFAES Business Operations Center.
Jen has 23 years of experience working at Ohio State, most recently as Administrative Services Manager for the Department of Athletics, where she coordinated procurement, fiscal, and travel functions. She also previously managed the Travel and PCard programs for OSU, and worked in Transportation and Parking. She has been a contributor to OSU-wide committees, and comes highly recommended from people who have worked with her across the university.
Jan 8, 2018
The University has adopted the 2018 federal mileage reimbursement rate of $0.545/mile.
An updated monthly mileage log and overnight travel reimbursement form have been posted to the Forms page.
Forms for 2017 mileage and overnight travel are still available.
Apr 14, 2017
Delegation of Financial Approval
FAES has changed the method for tracking financial approvals. This makes the previous way we were doing approvals in Extension unnecessary. We have discontinued the old process and made a new help document which includes the following:
Who are unit approvers
What are they approving
What can they not approve
How do they get access to approve
What actions must be taken for local checking accounts
Apr 7, 2017
Packing slips, proof of services and point of sale documentation.
Packing slips, proof of services and point of sale documentation are all pieces of documentation that provide confirmation that a good or service was received. In general this should be attached to every eRequest. However it is especially important for those buying tools that are direct billed without additional approvals for payment. In other words...
Apr 6, 2017
Panera Bread Purchases
Purchases that are made on a PCard or over the phone with Panera will not receive the correct pricing or timely payment required by the contract.
In an effort to eliminate these issues. Process all Panera orders in the following manner:
Apr 3, 2017
The purpose of this module is to instruct College of Food, Agricultural, and Environmental Sciences employees on the correct procedures and calculation methods for use of personal vehicles for university business.
After completing this course you should be able to:
Apr 3, 2017
Approvals for Food and Beverage Expenses
Higher level purchase of food or beverages is required by the Expenditures policy. Below we take a look at what that means in practice.
For the purposes of these examples: