Inflatables come with some basic risks. We depend on vendors to have appropriate insurance and employee controls in place to make rental of the equipment safe.
1. PO is required: Inflatable rentals must be done on a purchase order and cannot be done on a PCard or via an Extension Checking Account.
2. Restricted to two vendors: The university has contracted with Super Games and Fun Services to provide these services. Super Games serves the entire state. The contract for Fun Services serves the counties listed below. See the Contract Book for contact information. Both of these vendors should be available on eStores and no contract should be required.
3. Other vendors: Other vendors are not usually allowable. If Fun Services and Super Games are not available for your event you will need to Submit an eRequest – Standard Purchasing Request
i. Attach the information that the two provided vendors cannot do the service, (ex. emails from the vendors)
ii. the contract from the selected vendor,
iii. the certificate of liability for the selected vendor and
iv. a Vendor Setup Form
v. allow six weeks for processing and be prepared with alternative plans if denied.
OSU Fun Services Counties served: ADAM, ALLE, AUGL, BROW, BUTL, CHAM, CLAR, CLER, CLIN, DARK, DEFI, DELA, FAIR, FAYE, FRAN, FULT, GREE, HAMI, HANC, HARD, HENR, HIGH, HOCK, JACK, LAWR, LICK, LOGA, MADI, MERC, MIAM, MONT, PAUL, PICK, PIKE, PREB, PUTN, ROSS, SCIO, SHEL, UNIO, VANW, VINT, WARR, WILL, WOOD
Wondering how to know if something will require extra steps?
Inflatables would be considered a red flag purchase – something to ask first before procuring because it falls into the Liability issues flag.
Resources: Procurement – Purchase Orders