FAQ - Alcohol

March 30, 2017

Certain university policies and guidelines with regard to the use of alcohol on campus or with university-related activities are included in the Expenditures Policy.

For further guidance, first select the scenario below that applies to your event, and follow the requirements as outlined.

 

1.     Event held at a location on campus that has a liquor permit will only require that Authorization to Serve Alcohol (ASA) form to be completed. (ex. restaurant, hotel, event center)

·        The per person amount should not exceed $20 per person per event excluding taxes and tip

·        Dean or VP level approval for alcohol is required before entering an eRequest

o   Email Eric Bode for approval and attach the email or Ad Hoc them when approving the eRequest

·        The cost of the alcohol must be paid out of a discretionary fund (not state, federal or general funds)

·        Account number 64430 must be used on the eRequest

 

2.     Alcohol purchased for use on university property which doesn’t have a permit (ex. caterer)

If you wish to serve alcohol at a university event in a non-permanently licensed campus site, you must obtain prior university approval to do so. To arrange for such approval, you must submit a request to the Office of Business and Finance at least four weeks before the event.

·        Complete an Authorization to Serve Alcohol Request Form, and email the form to Eric Bode prior to making arrangements for your event. If the location where you are serving alcohol does not have a liquor license, a temporary permit may be required. Brian will return the completed form to you which authorizes you to schedule the services

·        Attach the signed and completed form to the eRequest when submitted

·        The amount should not exceed $20 per person per event excluding taxes and tip

·        A discretionary fund is required (not state, federal or general funds)

·        Account number 64430 must be used on the eRequest

 

3.       Alcohol purchased for resale If you wish to serve alcohol at a university event in a non-permanently licensed campus site, you must obtain prior university approval to do so. In addition, if you intend to charge a fee for anything in connection with the event (including admittance, silent auctions, raffles, donations, etc.), it will be necessary to obtain a permit from the Division of Liquor Control, which requires a significantly longer application process.  Per state law, this permit requirement applies any time university donors are invited to a donor exclusive event because of their status as donors, whether or not any donations will be solicited or accepted at that particular event. The Office of Business and Finance will assist you in that process, but to ensure sufficient time to complete it, you should submit your request at least eight weeks before the event.

·        Complete an Authorization to Serve Alcohol Request Form, and email the form to Eric Bode prior to making arrangements for your event. If the location where you are serving alcohol does not have a liquor license, a temporary permit will be required. Allow eight weeks for processing. Brian will return the completed form to you which authorizes you to schedule the services

·        Attach the signed and completed form from above to the eRequest.

·        A discretionary fund is required (not state, federal or general funds)

·        Account number 64430 must be used on the eRequest

 

 

Resources:

Ohio Division of Liquor Control: http://www.liquorcontrol.ohio.gov/liquor12c05.htm

Expenditure Policies: Expenditures Policy

 

Questions:  Lisa Simpson