In order to create a consistent message for the University, envelope orders with return mailing addresses are required to be purchased from OSU UniPrint. Envelopes that are not using the current brand standards should not be used to mail things external to the University. If planning to mail out from Columbus campus, your chartfield for interdepartmental billing should be at the bottom of the envelope with the barcode.
Regional campuses – All intercampus mail addressed to regional campuses is held in UMS for pick up by staff from the regional campuses.
Columbus campus - envelopes marked with Inter Departmental Billing chartfield or a Mail Monitoring Receipt Form (MMR) must be completed and accompany the outgoing mail.
- Find backup for expenses charged on your eReports at the Mail Reporting Page
Off campus - regular mail should be addressed with postage stamps from the post office, bulk mail from the post office or an authorized postage mail meter.
USPS - units can pay the USPS with an Extension Checking account, University check via convenience order X15004 via an approved eRequest, or with a PCard (if accepted by USPS).
- Application to Mail at Nonprofit Standard Mail Prices
- Postage Meter Information
- USPS - units can pay the USPS with an Extension Checking account, University check via convenience order X15004 via an approved eRequest, or with a PCard (if accepted by USPS).
Express mail that doesn't go through USPS is required to go through the University's UPS mailing system.
Inbound mailing for items shipped to campus will usually run through Central Receiving.
Many companies are part of the University's Inbound Freight Program. Meaning you may pay a specific vendor for your products, but the items will be delivered through a University contract and the postage will be paid to Vantage Point Logistics (VPL). If you see VPL on your eReports you can access this document for instructions on reconciling those transactions.