CFAES Update: College leadership has established standards and guidelines for when mileage and parking is eligible for reimbursement during telework. These CFAES standards are to be used by all college employees until further notice from leadership.
CFAES Business Standard: Telework is described as working remotely from any personal (non-University) location. Telework schedules can be on a consistent, hybrid or intermittent basis. If an employee is teleworking from any personal location and uses their vehicle for some types of business purposes, then mileage and parking may not be eligible for reimbursement (see below). If a specific circumstance is not addressed, then employees should seek clarification from CFAES fiscal staff prior to requesting reimbursement.
CFAES Ground Transportation Log: In January 2022, the college implemented an updated “CFAES Ground Transportation Log.” This updated log captures required telework information. Employees must transition to this updated form. Use of a previous log may result in returning it to the traveler. The updated “CFAES Ground Transportation Log” is located on the CFAES Finance website at https://cfaesfinance.osu.edu/forms-requests/cfaes-ground-transportation-log
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Eligible for Reimbursement |
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Depart & Arrival |
Business Purpose Examples |
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Depart: Any personal (non-University) telework location.
Arrive: A University location that is not the employee’s office or designated “home” campus. |
Example 1 Employee is usually based on Columbus Campus and drives to Wooster Campus for a meeting. |
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Example 2 Extension employee from one county office must travel to a different county office for area meeting. |
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Depart: Any personal (non-University) telework location.
Arrive: A non-University destination for a business meeting, conference, etc.. |
Example Employee drives to University of Cincinnati for a business meeting (e.g., conference, research, etc.). |
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Not Eligible for Reimbursement |
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Depart & Arrival |
Business Purpose Examples |
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Depart: Any personal (non-University) telework location.
Arrive: A University location that is the employee’s office or designated “home” campus. |
Example Employee is usually based on Wooster Campus and must go to their office or other Wooster Campus building/location for a meeting. |
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Depart: Any personal (non-University) telework location.
Arrive: A non-University destination for purpose of facilitating an operational or administrative business errand. |
Example 1 Employee delivers mail/packages to post office or shipping location. (Rationale: If working in the office then mail and packages are usually retrieved by mail carrier or shipping company.) |
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Example 2 Employee drives to a local retailer to purchase office supplies for a presentation. (Rationale: These items can be shipped or delivered directly to University location.) |
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Example 3 Employee must travel to their primary campus for an IT repair. (Rationale: If working in the office the computer could have been dropped off to IT by walking, or, using campus bus). |
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