The pages under this tab will provide you with basic information regarding the internal control structures and fraud prevention, accounting and budgeting, and finally eReports and Financial Reconciliation.
Financial fraud is defined by University Rule 3335-5-04 “as a deliberate act or deliberate failure to act that is contrary to law, rule, or policy with the intent to obtain unauthorized financial benefit from the university for oneself, one’s family, or one’s business associates. Financial fraud includes, but is not limited to, misappropriation of university funds or property, authorizing or receiving compensation or reimbursement for goods not received or services not performed or hours not worked, or unauthorized alteration of financial records.”
CFAES takes fraud prevention seriously including implementing controls to mitigate the risk to the university. This means that at least two individuals are always involved in every transaction (segregation of duties) and that appropriate individuals are placed in approval roles (empowered with the expectation and the authority to say no if needed to transactions that are inappropriate).
|Internal Controls and Fraud Prevention Tools||Format||Description|
|Sending Secure Email||Weblink||OCIO guidelines on sending encrypted emails|
|OSU Policy on Internal Controls (1.11)||University guidelines on internal controls|
|Office of Business and Finance||Weblink||Department in charge of setting guidance for internal controls|
|FAES Internal Control Structure||The ICS encourages adherence to policies and procedures, assures segregation of dutires, provides delegated approval authority and safeguards assets.|
|OSU Carmen Course - Internal Controls||Weblink||a self-enrolled course for employees regarding internal controls|
|Reporting and Investigating Financial Fraud (1.15)||University guidelines on fraud prevention and reporting|
|OSU Internal Audit||Weblink||Department in charge of monitoring fraud issues|
|OSU Carmen Course - Understand & Prevent Fraud||Weblink||a self-enrolled course for employees regarding fraud prevention|
|OSU Carmen Course - Institutional Data Policy||Weblink||a self-enrolled course for all employees on security of University resources|