eReports

eReports

eReports are the University's financial statements. They are used to report on necessary items required of a public University. They are used for research for budget purposes within units and they are used for reconciliation purposes by units to look for inaccurate or missing funds. 

For Monthly Reconciliation

Each ORG in CFAES is required to download reports monthly and reconcile them to submitted transactions. That reconciliation must be reviewed by a second individual to ensure segregation of duties. 

The Reconciliation File should contain:
  1. eReports Reconciliation Certification Form
  2. Org/Fund Mismatch Report - Flexible, Detail Activity Report from eReports - looking for missing funds
  3. Standard Monthly Report 3OS-61 - reviewing cash balances
  4. Standard Monthly Report 4OS-91 - reviewing accuracy of transactions
  5. Standard Monthly Report 7OS-90 - reviewing budget and purchase order information
  6. Standard Monthly Report 6OS-91 - only select units with loans or accounts receivable or inventory transactions need to run this report.
  7. PI Portal Monthly Statements - only select units with OSP projects 

These files can be kept electronically or in paper form but must be available by month for auditors upon request. 

Financial eReports are divided into sections - see notes below on the purpose of each section. 

eReports review and management is some of the most difficult work that is expected of a fiscal employee. However, once learned, the eReports are a powerful source of information. 

eReports Tools Format Description
eReports Quick Access Guide pdf

job aid for access eReports, creating a favorite and accessing past month reports

Accessing eReports pdf slide presentation for video below on how to access eReports
YouTube video audio-visual presentation on how to access eReports
Reading eReports pdf slide presentation for video below on how to read eReports
YouTube video audio-visual presentation on how to read eReports
Reconciling eReports pdf slide presentation for video below on how to reconcile eReports
YouTube video audio-visual presentation on how to reconcile eReports
Advanced eReports pdf slide presentation for video below on how to use advanced eReports
YouTube video audio-visual presentation on how to use advanced eReports
YouTube video audio-visual presentation on how to download old eReports
YouTube video audio-visual presentation on downloading PI Portal Monthly Statements
Reconciling Purchase Order Invoices pdf job aid for Reconciling Purchase Order Invoices
YouTube video audio-visual presentation on Reconciling Purchase Order Invoices
Variance Report - for Budgeting pdf job aid for running the variance report - used for budgeting
eReports Reconciliation Certification Form Form for monthly reconciliation certification
Financial System Access Request Form Form Form to get access to eReports
eReports Reconciliation Links Links links for reconciling eReports transactions for internal OSU vendors
OSU Carmen Course - GL6 eReports  Weblink self-enrolled course for those accessing eReports
Administrative System Training at OSU Weblink list of available university courses for financial training
Tracking Release Time via eReports pdf process steps for tracking OSUE release time
PCard Reconciliation Report pdf PCard transactions are summarized on the Detail Activity Report. If you are struggling to trace those summaries to individual transactions you can use this report to get the detail. 
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