eReports are the University's financial statements. They are used to report on necessary items required of a public University. They are used for research for budget purposes within units and they are used for reconciliation purposes by units to look for inaccurate or missing funds.
For Monthly Reconciliation
Each ORG in CFAES is required to download reports monthly and reconcile them to submitted transactions. That reconciliation must be reviewed by a second individual to ensure segregation of duties.
The Reconciliation File should contain:
- eReports Reconciliation Certification Form
- Org/Fund Mismatch Report - Flexible, Detail Activity Report from eReports - looking for missing funds
- Standard Monthly Report 3OS-61 - reviewing cash balances
- Standard Monthly Report 4OS-91 - reviewing accuracy of transactions
- Standard Monthly Report 7OS-90 - reviewing budget and purchase order information
- Standard Monthly Report 6OS-91 - only select units with loans or accounts receivable or inventory transactions need to run this report.
- PI Portal Monthly Statements - only select units with OSP projects
These files can be kept electronically or in paper form but must be available by month for auditors upon request.
Financial eReports are divided into sections - see notes below on the purpose of each section.
eReports review and management is some of the most difficult work that is expected of a fiscal employee. However, once learned, the eReports are a powerful source of information.
|eReports Quick Access Guide||
job aid for access eReports, creating a favorite and accessing past month reports
|Accessing eReports||slide presentation for video below on how to access eReports|
|YouTube video||audio-visual presentation on how to access eReports|
|Reading eReports||slide presentation for video below on how to read eReports|
|YouTube video||audio-visual presentation on how to read eReports|
|Reconciling eReports||slide presentation for video below on how to reconcile eReports|
|YouTube video||audio-visual presentation on how to reconcile eReports|
|Advanced eReports||slide presentation for video below on how to use advanced eReports|
|YouTube video||audio-visual presentation on how to use advanced eReports|
|YouTube video||audio-visual presentation on how to download old eReports|
|YouTube video||audio-visual presentation on downloading PI Portal Monthly Statements|
|Reconciling Purchase Order Invoices||job aid for Reconciling Purchase Order Invoices|
|YouTube video||audio-visual presentation on Reconciling Purchase Order Invoices|
|Variance Report - for Budgeting||job aid for running the variance report - used for budgeting|
|eReports Reconciliation Certification||Form||Form for monthly reconciliation certification|
|Financial System Access Request Form||Form||Form to get access to eReports|
|eReports Reconciliation Links||Links||links for reconciling eReports transactions for internal OSU vendors|
|OSU Carmen Course - GL6 eReports||Weblink||self-enrolled course for those accessing eReports|
|Administrative System Training at OSU||Weblink||list of available university courses for financial training|
|Tracking Release Time via eReports||process steps for tracking OSUE release time|
|PCard Reconciliation Report||PCard transactions are summarized on the Detail Activity Report. If you are struggling to trace those summaries to individual transactions you can use this report to get the detail.|