Convenience orders are purchase order numbers that are shared by the University. They are assigned annually (each fiscal year) and are for very specific commodities but can be used with any vendor. It appears fourth on the Procurement Decision Tree.
Convenience orders allow for payment by check directly to the vendor with no pre-assigned PO number.
When entering an eRequest there are two ways that you indicate you want to use a convenience order number.
|Convenience Order Tools||Format||Description|
|Convenience Order Training||comprehensive training slides|
|YouTube video||audio-visual companion to training slides|
|Convenience Order List||description of current convenience order numbers available to make direct payments|
|Convenience Order Job Aid||instructions for entering convenience order purchases in eRequest|
|4-H Volunteer Instructions for Background Checks||Word||Transfer to Unit letterhead and give to volunteers who need background checks.|
|4-H Volunteer Background Check Reimbursement Process||Instructions for submitting receipts for reimbursement for 4-H Volunteer background checks.|
|Background Check Reimbursement Form||Excel||Form to be submitted monthly for background check reimbursements to 4-H Volunteers. Due the 15th of each month.|
|Background Check FAQ||Frequently Asked Questions regarding 4-H Background Checks.|