Purchasing Card

Purchasing Card

Purchasing Cards are third on the Procurement Decision Tree. These are credit cards, owned by the University and assigned to an individual or department for use with University purchases. 

Card receipts, statements and logs are to be maintaned by the card manager/unit per the University records retention schedule. Receipts are scanned into the eRequest system as transactions occur as part of the monthly reallocation process.

 

Documenting Receipt of goods and Services

For purchases of goods and services (from external or OSU internal vendors) costing $75 or less, packing slips or similar receiving documentation are not required.

Proof of receipt for goods and services over $75 is required. 

See Guidance on Confirming Receipt of Goods and Services for additional information.

Purchasing Card Tools Format Description
Purchasing Card Training pdf comprehensive training slides
YouTube video audio-visual guide to Purchasing Card policies and procedures
Purchasing Card Restrictions pdf list of items that cannot be purchased with Purchasing Card
Purchasing Card Entry Job Aid pdf instructions for entering transaction into the eRequest System

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